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Project Management Associate

  • TFS
  • Full time
  • Poland
  • 10/02/2021

The Project Manager Associate (PMA) is part of Project Management Unit within Clinical Development Services CDS and will function operationally as member if the Study Team with the responsibility of give administrative support to Project Manager in the planning , preparation and study execution to ensure the project is completed within timelines and budget and according to company policies, SOPs and regulatory requirements.

This position can be based in one of TFS locations in Europe:

Key Responsibilities:

  • Set up and ensure access to the study team to all systems and tools required for the management of the study
  • Set up, maintenance and accurate periodic update of study information in Clinical Trial Management System (CTMS) as per delegation from PM/CRM or CRA
  • Maintenance of study electronic files
  • Set up and maintenance of study contact lists.
  • Set up and maintenance of Issue Action log, Project Decision Log and FAQ
  • Support PM and CRM with vendor management
  • Assist study PM, CRM and CRAs with the administration task of the studies
  • Drafts and/or assists with the preparation and tracking of trial-related documents, tools and templates as directed by PM/CRM
  • Assist PM/CRM in status reporting
  • Support planning and logistics for meetings (internal and external meetings including in the organization of Investigator Meetings).
  • Act as central contact for the study team for designated project communication as directed by PM
  • Assist and attend activities associated with audits and regulatory inspections
  • Management of Investigator Payments as directed by PM or CRM, ensuring that payments requests are aligned to contract and milestones
  • Management of invoice tracker and support with financial reconciliation
  • Assist the PM with document translations process


  • Bachelor’s Degree preferred
  • Knowledge of GCP/ICH guidelines
  • Good written and communication skills
  • Good organizational and multi-tasking skills
  • Good software and computer skills
  • Able to work in a fast paced environment with changing priorities
  • Ability to work effectively on a team
  • Effective time management
  • Strong Customer service orientation
  • Problem solving skills


  • Additional 5 days paid vacation per year, in accordance with the Company’s vacation policy
  • Private Health Coverage
  • Global General Liability Insurance
  • Global Travel Insurance
  • Lunch allowance for office based employees

About TFS

We believe that a company with ethical and transparent values has a better chance of attracting skilled employees and building long-term relationships.

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